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Powerpoint with Voice Over - Complete How-to Guide

Liza Brown
Liza Brown
Originally published Feb 16, 22, updated May 20, 24

Preparing a presentation is a monumental task. You have to include all the necessary information in the slides so that the viewer can quickly get an idea about what you want to portray. Hence, you must include the critical points in your slides. However, since visuals are better than verbal, clients prefer to see your ideas on screen. It gives them a better understanding of the ideas that you want to show them. But do you know, you can create a complete package with the PowerPoint with voice-over presentations.

Usually, during the presentation, the person giving the display has to prepare a speech that will match the slides. So, as the slides are on the screen, you can describe them one by one to his clients. So, yes, it is more helpful as you will give an exclusive representation of PowerPoint with voice-over without the slightest stammer.

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Part 1. Record a Voiceover for PowerPoint on a PC

One of the fascinating features of a presentation is recording voice in PowerPoint. It is helpful as when you create a presentation, you have an idea of what you will speak about along with the slides. Sometimes, it becomes difficult to explain in front of the clients as you may forget. However, if you record a narration beforehand, you will not miss the essential points. PowerPoint has the facility to add the voice-over with the slides.

It is just like an audio file, where you can insert the file and let it play as the slides move on. However, you have to set the timer for the transition of the falls. It will help to match with your voice-over. Recording a voice-over for your presentation is simple. Following are the steps on how to do voice over on PowerPoint:

  • Turn the Recording Tab

  • When you are ready to record, click on the Record Slide Show.

  • It would help if you started recording from the first slide; otherwise, it will not match the slides.

  • Click on the round red button to start your recording.

  • You can pause the recording by clicking Alt + S.

  • After you finish the process, click on the Stop button.

  • You can review your file to check if the voice flow follows the slides.

powerpoint slideshow option

There is also another method with which you will know how to add voice in PowerPoint:

  • Open Powerpoint, and from the Insert menu, click on the audio

  • Click on Record Audio and start your recording

  • Please select a name for the audio so that you can remember it.

  • When you finish the process, click on stop.

  • Select Play if you want to review the recording.

Part 2. Record a Voiceover for PowerPoint on a Mac

A PowerPoint voice recording adds flavor to your presentation as you can include all the ideas you want your clients to understand. Moreover, you will make them know in an organized method. You can also make the presentation for social media or any platform to make it run automatically. It is also helpful for teachers as they can prepare their tutorials with a voice-over to make it easy for the students to understand. If you are working on a Mac, you can schedule a PowerPoint presentation for your clients or students.

Again, it is helpful as you will convey your ideas visually. Following are the ways to help you understand how to do a voice-over in PowerPoint. Powerpoint voice recording is one of the essential features of the software. It is user-friendly and easy to insert audio into your existing presentation. However, before you start recording, you have to make sure whether your Mac has an internal audio recorder. If it does not have one, you have to attach an external microphone to record smoothly.

record powerpoint audio on mac

  • Click on the Apple icon and select Choose System Preferences

  • Now, opt to select the Sound Icon

  • From the input tab, select the microphone that you will be using.

  • Click on the first slide from where you want to start the recording

  • Click on Record Slide Show from the Slide Show tab.

  • Start your recording

  • Now, select the slides accordingly so that the narration matches the slides.

  • When you finish the process, click on End to stop the recording.

  • Save the file; else, you will lose the entire presentation.

  • Playback your file to check if everything is in order.

FAQs about Voiceover in PowerPoint

Q1. How to record voice on PowerPoint?

Ans: When you are making a presentation and want to send it across, you have to add a voice-over so that your client can understand it. Following are the methods on how to record voice on PowerPoint:

  • Before recording your voice, you must make sure that all your slides are in order.

  • You need to set up the microphone and check whether it is working. You can also use the built-in microphone of your PC, and before recording, check the volume.

  • Click on the record option and click on Record once you are ready.

  • Click on a stop to end the process.

  • Once the process is complete, you must recheck your file with the audio.

Q2. Is it possible to add voice to PowerPoint?

Ans: Yes, you can add voice to PowerPoint. Following are the ways to show you how to add voice-over to PowerPoint.

  • Click on the Insert menu and select audio.

  • Click on Record Audio by selecting the record option.

  • Save the audio file to insert it into your PowerPoint presentation.

  • During the recording process, you can pause and restart the recording.

  • Once the process is over, you have to click on stop to end the process.

  • Click Ok to finish the process.

Q3. What do you mean by voice-over PowerPoint?

Ans. When you record your voice and insert the audio file to match the slides of your presentation, it is called a voice-over recording. You must ensure that the volume is enabled when you are recording the audio; else, when you start playing the presentation, there will be no sound.

As a result, your entire production will fail. Hence you must know how to voice over a PowerPoint before making a presentation.

Q4. How to voice over a PowerPoint on PC?

Ans: If you want powerpoint voice recording, you need to follow the steps:

  • You can either open a new PowerPoint file or an existing file.

  • Select Insert from the toolbar

  • Click on Audio

  • Now, click on the Record option

  • Click on start to start the recording

  • Click on stop once the process is complete.

Q5. Why are recorded PowerPoint presentations more flexible?

Ans: Recorded PowerPoint presentations are more flexible because you can pause them and explain them to your clients while the presentation is on. Moreover, you will not be distracted during the presentation. It is because your voice-over is already there in the presentation. So no matter how much distraction is there, the flow carries on.

A voice-over PowerPoint presentation is helpful when presenting to your clients virtually. If they have any questions, they can always ask after watching the entire slide show.

The Bottom Line

There are many ways to know how to add voice to PowerPoint. First, you must record audio before presenting the file and insert it into the .ppt file. It is helpful as you will explain your clients and customers easily. Moreover, if you record it before, you will be able to give a better presentation as you will include all the points.

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