Do you still manually transcribe voice recordings? You no longer have to do that. In 2024, you can use a voice-to-text software tool to finish the task faster. But which tools should you use? This article will introduce you to your top 10 options.
In this article
Part 1: What Should You Consider in a Voice-to-Text Software
Before diving into the various voice-to-text software tools, let us discuss why they are preferred. In this section, we will discuss the factors you should consider when choosing which voice-to-text software to use.
Accuracy
The number one thing you should look for is accuracy. The text converted from the voice recording should be at least 90% correct. Otherwise, you would still spend a lot of time correcting the errors. That is counterproductive. The goal is to reduce your workload significantly, not slightly.
Features
You should also look at how many features the voice-to-text software offers. That is especially true when considering paid services. You do not want to pay for just transcriptions. You should look for extra capabilities, like text-to-speech, multilanguage support, translator, etc.
Ease of use
Using a tool that has a steep learning curve can be frustrating. You must spend time and effort finding the right buttons and understanding what they do. The best voice-to-text software tools have intuitive interfaces. You should be able to use them no matter how adept you are at using computers.
Part 2: 10 Best Voice-to-Text Software Solutions
Now, let's explore the top contenders in the voice-to-text arena:
ClickUp
ClickUp Brain is an AI-powered tool within ClickUp, a comprehensive project management platform. It helps you quickly and easily connect tasks, documents, people, and information. ClickUp Clips, a screen and audio recording feature of ClickUp can help you do tasks efficiently. This feature enhances your productivity by automatically transcribing your voice recordings.
Key Features:
Automatic Transcription. Don’t waste more time typing meeting notes — just record them as audio in real time on ClickUp. It will convert your speech into textual form so that you can concentrate on essential matters.
Searchable Transcriptions. But there's more; all transcribed text becomes searchable! You can instantly use ClickUp Universal Search to look for any part of your voice message or audio file.
Context-Aware Summaries. If you want summarized content to shorten the overall data, ClickUp can help you do it. ClickUp can summarize the content so you can easily understand the major points without stressing over full transcriptions.
Instant Sharing. Share screen recordings with your team, promoting collaboration and ensuring everyone is aligned.
Task Creation from Clips. Make tasks out of your ClickUp Clips immediately to make managing projects as easy as pie.
Extensive Integrations. ClickUp links with over 1,000 services, including Loom, HubSpot, and Zendesk. This feature offers you the efficiency to enhance your transcription capabilities.
Limitations:
You may be asking yourself: what’s the catch? At present, ClickUp only accepts voice recordings for its automated transcription services. Some users may notice that it lacks a text-to-speech feature.
Descript
Descript is a platform for video and podcast makers. It is like the Microsoft Word transcription software, which allows you to write, record, transcribe, edit, and collaborate—all on a user-friendly interface. So whether you are a content creator or a podcaster, Descript comes with the tools necessary for producing content of high quality.
Key Features:
Fast and Accurate Transcriptions. This feature ensures smooth workflow by providing fast and accurate transcriptions.
Video Editing Tools. Descript has integrated video editing tools that enable easy editing of videos.
Advanced Audio Editing. Advanced audio playback functions are provided, including overdubbing audio tracks and automatically removing unnecessary words.
Generate Viral-Worthy Clips. With advanced editing features in Descript one can create captivating clips to help increase the viewership of their works.
User-Friendly Interface. A user-friendly environment makes writing, recording, and editing audio or video files easier.
Limitations:
But here’s the kicker: However, its transcription service, impressive as it may be, might not always be as precise as those found on dedicated transcription software programs. In addition, it serves mainly people who create videos and podcasts; therefore, it may not suit other transcription demands. There are limitations on how much free users can transcribe within a month.
Fathom AI
Fathom AI is a transcription software powered by Artificial Intelligence (AI). It simplifies recording and transforming phone conversations and meetings into transcripts and summaries. With an intuitive design, Fathom AI easily integrates with video conferencing systems like Google Meet and Zoom.
Key Features:
Accurate Transcriptions. Record everything from your audio files word-for-word. With Fathom AI, you will not miss anything.
User-Friendly Interface. Use integrated media players for easy navigation. No technical expertise is required!
Integration with Cloud Storage. Easily save your transcriptions to popular cloud solutions.
Highlight Key Moments. Highlight important sections of the call so they can be revisited later.
Searchable Summaries. Create searchable summaries so you can find specific information quickly.
Share Clips. Share some clips with colleagues to facilitate efficient teamwork.
Limitations:
However, Fathom AI has its limitations. It can struggle with technical jargon or heavy accents. This tool is primarily designed for meeting note-taking, making it less suitable for other types of video or audio recordings. Additionally, it only supports six languages besides English.
Fireflies.ai
Fireflies.ai is a transcription software designed for meetings and interviews. It offers more than just basic transcription; it has useful integrations and actionable insights. This feature makes Fireflies.ai an all-rounded AI meeting assistant.
Key Features:
Accurate Transcriptions. Fireflies captures every audio or video in your meetings, ensuring nothing escapes you.
Actionable Insights. Automatically analyze meetings to identify critical points and action items, thus elevating productivity.
Integrations. Easily integrate with leading video conferencing platforms like Zoom and Google Meet to record and transcribe conversations automatically.
Advanced Search. Fireflies.ai has advanced word search and word filtering options. These features allow you to locate specific data on your transcripts quickly.
Summarization. Fireflies extract key points from your meeting, making it easier to review the important details.
Limitations:
But there’s a catch! The free plan restricts storage space and duration of meetings, which may not be enough for frequent users. Besides, Fireflies does not have extensive general audio or video transcription capabilities outside of meetings.
Grain
Grain is a meeting-centric transcription platform that lives in the cloud. It works with your favorite tools to capture recordings and auto-generate notes from AI-powered transcripts.
Key Features:
Collaboration Editor Tools. Grain has a collaboration editor that enables team review of transcription services.
Speaker Labeling. Different labeling options allow the identification of every speaker, hence clear transcripts.
Automated Video Captioning. Engage your audience better by making video captioning more inclusive. This solution helps you reach out to all customers with your content.
Conversation Analysis. Grain gives a detailed analysis of conversations where it identifies main topics and highlights moments. This feature makes it easier to review or reference later on when required.
Limitations:
But here’s the deal: The free plan is limited in features and minutes. Therefore, this tool may be unsuitable for heavy users. Additionally, Grain may struggle with accurately transcribing speech from speakers with strong accents or dialects.
MeetGreek
MeetGreek is a transcription platform specifically designed for meetings and webinars. It records, transcribes, summarises, and shares highlights and is an ideal tool for managing online interactions. MeetGreek ensures all your meetings are captured and analyzed best through smooth Zoom and Google Meet platform integrations.
Key Features:
Meeting and Webinar Transcriptions. Keep all your online meetings and webinars cataloged and accessible by accessing detailed transcriptions.
Platform Integrations. You can easily integrate popular meeting platforms such as Zoom or Google Meet with MeetGreek for easy recording and transcription.
Auto-Tags for Highlights. This allows users to identify the action items, what concerns were raised, or specific details, thus making it easy to access critical information.
Search Functionality. Use the search function to pause or go back to any part of the conversation effortlessly to avoid missing out on critical details.
Limitations:
You might wonder what the catch is: Meet Greek has limited general audio/video transcription capabilities outside of meetings. Besides, the free plan has limitations regarding features and minutes, which may not be enough for extensive usage.
Notta.ai
Notta is transcription software that uses artificial intelligence to make it easier for teams to capture, organize, and use meeting content. It concentrates on automatic note-taking and summarization that speeds up your workflow from transcription to bringing your colleagues into the picture.
Key Features:
Automatic Note-Taking and Summarization. With Notta, you can be sure of a perfect automatic note-taking and summarizing system to help you grasp all the core points in your meetings.
Intuitive Interface. There is no difficulty when searching, arranging, or managing notes, given its intuitive and user-friendly interface.
Seamless Integration. To improve productivity, Notta can also integrate with popular calendars like Notion and project managers like Trello.
Collaboration Features. Therefore, transcribing, editing, summarizing, and teaming up with multiple speakers can be accomplished simultaneously using one workflow.
Limitations:
But here’s the catch: Notta may not be suitable for audio or video transcriptions of long-form content. Furthermore, the free plan has limited features and minutes, which would not cover extensive usage.
Otter.ai
Otter.ai is a highly popular mobile transcription app. It is known for its ability to perform transcription tasks in real-time. This tool integrates seamlessly with various tools and can transcribe audio from many sources. This makes it a versatile assistant for all your transcription needs.
Key Features:
Real-Time Transcription. Otter.ai is the best tool for real-time transcription during a meeting. The feature it offers lets you have all the proceedings in your hands.
Pre-Recorded Audio/Video Handling. Do you have pre-recorded files? Then take them to Otter as well. It is, therefore, flexible enough to serve various transcription needs.
Speaker Differentiation. Otter.ai distinguishes who said what through different participants' names.
Condensed Summaries. Wish to go through your transcripts quickly? Otter makes long recordings shorter and easier to review by creating summaries.
Collaborative Transcriptions. Teams can work on transcriptions concurrently, encouraging teamwork and improving efficiency.
Keyword Search. You can highlight and search for particular words within the transcribed text.
Integration with Video Conferencing Tools. This app integrates with Zoom, Teams, and Meet to get real-time transcription during meetings.
Limitations:
But here’s the kicker: Otter currently only supports the English language. Aside from the language limit, it may struggle with strong accents or technical jargon. So, if you have strong accents or use jargon, your transcript might contain errors. Additionally, Otter.ai lacks real-time transcription editing capabilities. This might be a downside for some users who wish to edit their transcripts immediately.
Rev
Rev provides both human and AI-powered transcription services to fulfill diverse requirements. No matter whether you need high accuracy for any audio or video file or an affordable AI transcription, Rev will provide it. Rev offers comprehensive transcription solutions through a vast marketplace of experienced transcribers and robust speech-to-text APIs.
Main Features:
Human Transcription Services. Obtain highly accurate transcripts with human transcription services that ensure they are precise and dependable.
AI Transcription. Go for AI transcription at a cheaper price, ideal for fast and low-cost projects.
Fast Turnaround Times. Consequently, you will receive your transcriptions quickly.
Additional Services. Take advantage of other services such as translation and captioning in 17 languages.
Editing and Collaboration. You can refine the content by editing the transcript, highlighting text, adding comments, and working with others.
Limitations:
But here is the catch: Rev’s human transcriptions cost more than their AI alternatives. That might be something to consider if you are on a tight budget.
Sonix
Struggling to understand your recordings? Sonix can help! This powerful transcription tool tackles anything from meetings and lectures to interviews and films. Sonix is known for its speed and accuracy, turning your audio into clear text in a flash. It's also user-friendly, making the whole process smooth and efficient. With Sonix, you can finally unlock the valuable content hidden in your recordings and save yourself tons of time.
Key Features:
Accurate Transcription. Sonix provides precise speech-to-text in more than 49 languages. This accuracy makes Sonix an international choice.
Speaker Identification. Identifying various speakers in your tapes is also possible, making determining who said what words easier.
Timestamps. There are minute timestamps that indicate when everything was said.
Integration with Productivity Tools. These popular productivity tools make Sonix work better as such improving workflow.
Automated Subtitles. Do you want to add subtitles to your videos? Sonix can generate them automatically for you, making your content more accessible.
Limitations:
But here’s the deal: Sonix is more difficult to learn than some alternatives. Furthermore, frequent users should be prepared for high costs especially on longer transcripts.
Part 3 (Optional): Transcribe Your Speeches and Videos with Wondershare Filmora TTS
While the above options focus on live voice capture, what if you have any pre-recorded audio or video you want to transcribe? This is where Wondershare Filmora TTS can help!
Wondershare Filmora is a powerful but user-friendly video editing software. Did you know that it has a Text-to-Speech (TTS) function? That’s right! This means that with Filmora TTS, it’s possible to transform text into good-quality voiceovers in multiple languages. With Wondershare Filmora, you can give your videos a professional look.
Now, here comes the interesting bit: Filmora TTS does not only offer basic text-to-speech functionality! It also has a speech-to-text feature where you need to import your audio or video files into the software. Wondershare Filmora will transcribe whatever was spoken in the file into text. This is best for creators who wish to change audio or video into texts like blog posts or social media captions.
Method 1: Using The Tools Option
Step 1: Open up Wondershare Filmora and upload the audio/video file before adding it to the timeline.
Step 2: Click on the audio asset found on the timeline.
Step 3: Navigate to Tools, located at the top menu bar.
Step 4: Proceed to Audio > Speech to Text.
Method 2. Using the Speech to Text Icon in the Toolbar
Step 1: Open Wondershare Filmora, load the audio file into it, and add it to the timeline.
Step 2: Click the audio at the timeline.
Step 3: Click on the toolbar icon called Speech to text, but note that the icon will not appear if there is no supported file type on the timeline.
Method 3. Using The Right-Click Menu
Step 1: Launch Wondershare Filmora and import the audio file. Add it to the timeline.
Step 2: Right-click on the audio in the line.
Step 3: Click Speech To Text.
Conclusion
Struggling to keep up with typing? Voice-to-text software can be your productivity superpower! Capture your thoughts and ideas instantly, converting them to text with your voice. Whether you need to transcribe recordings or write in real-time, there's a program to fit your needs. Even video editing software like Wondershare Filmora can surprisingly help, letting you easily transcribe those old home movies or lectures!
